Office & Business Support Generalist, Poland – Empowering Innovation in Defence & Security
Ready to find your path? Try new things. Share experiences. And discover what you truly enjoy. Saab Technologies Poland is looking for a talented and driven Office & Business Support Generalist to join our dynamic team in Warsaw.
Your Role
Do you thrive in a fast-paced, international environment where your organisational skills and attention to detail make a real difference? Are you passionate about supporting a growing company at the forefront of technological innovation in the defence and security sector?
If so, this could be the perfect opportunity for you!
As the Office & Business Support Generalist, you will be at the heart of our operations, ensuring everything runs smoothly and efficiently. You'll be a key point of contact for various departments, providing essential administrative support and contributing to the overall success of Saab Technologies Poland. This role is perfect for someone who enjoys variety and thrives in a fast-paced setting.
Your responsibilities will include:
- Supporting essential governance functions such as compliance, HR, security and finance.
- Managing office administration, including maintaining the office processes and procedures, overseeing general business operations and preparing professional documentation.
- Planning and organising on-site and off-site events and activities.
- Ensuring efficient and effective onboarding support and training processes are in place.
- Maintain and further develop good business relationships with external partners, including authorities and consultants.
- Managing negotiations with office vendors and service providers.
- Ensuring the company complies with the government’s rules and regulations.
- Participating in training programs to continually further grow your skills.
You’ll work closely with a talented team that values collaboration, innovation, and inclusivity.
This job description only defines the main aspects of the position and it will evolve with time.
Your Profile
We are looking for someone who combines organisational excellence with a collaborative and solution-focused mindset. You are likely to be:
- Experienced: You have at least 5 years of experience in business administration and are well-versed in quality procedures, registry management, and office operations.
- Communicative: Your fluency in Polish and English (both written and verbal) helps you connect seamlessly with colleagues, clients, and partners. A positive mindset and positive behaviour are natural to you.
- Tech-savvy: You are proficient in MS Office and comfortable navigating digital tools.
- Independent yet team-oriented: You work well both autonomously and, in a team setting.
- Detail-oriented and proactive: You spot challenges early and take steps to resolve them efficiently.
- Prepared: A valid driving license ensures you’re ready to travel when needed. A Personal Security Clearance is required to fulfil all tasks included for the position, so you will have to apply for one in case you don’t already hold one.
This position requires that you will be approved in a security vetting in accordance to ISO:27001+
What you will be a part of
Behind our innovations stand the people who make them possible. Brave pioneers and curious minds. Everyday heroes and inventive trouble-shooters. Those who share deep knowledge and those who explore sky-high. And everyone in between.
Joining us means making an impact together, contributing in our own unique ways. From crafting complex code and building impressive defence and security solutions to simply sharing a coffee with a colleague, every action counts. We encourage you to take on challenges, to create smart inventions and grow in our friendly and tech-savvy workspace. We have a solid mission to keep people and society safe.
Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 23,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.
Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here