Want to influence the bigger picture? At Saab, you can realise amazing innovations that keep people and societies safe. Together, we can truly make an impact – and your part matters.
Your role
We are looking for a Visual Storyteller who will also support two Heads of Department—Group Government Affairs and Group Strategy—in the role of Executive Assistant. Formally based within Group Government Affairs, you’ll work across both leadership teams and be closely involved in strategic and operational matters. This is a unique opportunity to support senior leaders while contributing to the wider team’s work.
This is a central and multifaceted role where coordination, expert-level presentation production, event planning, and administrative and financial support all come together. At the core of the role is transforming complex information into clear, visually engaging presentations that strengthen communication and reflect the department’s overall narrative.
You’ll also be responsible for managing the department’s collaborative tools—such as SharePoint—to ensure smooth information flow, transparency, and a shared sense of direction within the team.
In many ways, you’ll be the hub of the department’s daily operations. Whether it’s preparing materials, managing calendars, or planning internal events and meetings, you’ll play a key part in making sure both leadership and colleagues have what they need to stay focused, aligned, and effective. This is a role for someone who thrives in a dynamic environment where collaboration, structure, and communication go hand in hand.
Main Responsibilities:
- Serve as Executive Assistant to the Head of Government Affairs and the Head of Strategy, providing high-level administrative support such as calendar management, meeting coordination, travel arrangements, and internal and external communications.
- Support the wider team by acting as a point of contact for routines, tools, and internal processes, ensuring consistency and clarity in day-to-day operations.
- Create visually engaging presentation materials, transforming complex information into clear and compelling PowerPoint slides that support both internal and external communication.
- Plan and organise internal meetings, workshops, and conferences, including preparing materials, booking venues, and ensuring a smooth experience for all participants.
- Coordinate events from end to end – from early planning to on-site support – including booking travel and accommodation, handling itineraries, managing guest speakers, and ensuring all logistics run smoothly.
- Manage financial administration using systems such as Agresso, including processing invoices and handling travel expenses.
- Maintain and manage the department’s collaborative platforms (e.g. SharePoint), supporting knowledge sharing and internal communication.
- Ensure compliance with administrative procedures and contribute to improving internal ways of working.
- Liaise with internal and external stakeholders in a professional and service-minded manner, contributing to a positive and reliable working environment.
The position is based in Stockholm at Saab´s Head Quarter. Your formal title will be Visual Storyteller & Executive Assistant.
Your profile
You enjoy combining structure with creativity—managing daily tasks, creating clear visual materials, and keeping things running smoothly. Service comes naturally to you, and you're confident working independently, always ready to take initiative and find smart solutions. With an eye for detail and a strong sense of organisation, you offer reliable support and bring a thoughtful, professional tone to every interaction.
Requirements:
- Previous experience in an assistant, business support, or administrative role within a corporate environment.
- Strong skills in calendar management, event coordination, travel planning, and documentation, combined with excellent proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams, SharePoint).
- Experience in budget and expense management, experience with Agresso or similar financial systems is a plus.
- Experience creating compelling visual presentations from complex information using Microsoft PowerPoint.
- Interest in or experience with marketing, branding, or content creation is a plus.
- Experience coordinating event logistics, including venue selection, catering, speaker management, and attendee communication.
- Fluency in both Swedish and English, both written and spoken, is required.
We place strong emphasis on personal qualities and are looking for someone with the right mindset, approach and sense of responsibility for the role.
This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.
What you will be part of
Behind our innovations stand the people who make them possible. Brave pioneers and curious minds. Everyday heroes and inventive troubleshooters. Those who share deep knowledge and those who explore sky-high. And everyone in between.
Joining us means making an impact together, contributing in our own unique ways. From crafting complex code and building impressive defence and security solutions to simply sharing a coffee with a colleague, every action counts. We encourage you to take on challenges, to create smart inventions and grow in our friendly and tech-savvy workspace. We have a solid mission to keep people and society safe.
Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 25,500 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.
Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here
Kindly observe that this is an ongoing recruitment process and that the position might be filled before the closing date of the advertisement.