Invoicing
In order to handle invoices smoothly and promptly, Saab requires you to include certain information when sending invoices to us.
New tax obligations in Sweden
Sweden has from January 1, 2021 implemented an economic employer tax concept and imposed tax reporting obligations for foreign entities performing services in Sweden. As a method of the enforcing the new legislation the Swedish tax agency has added obligations for Swedish entities as well when paying invoices to foreign suppliers for work performed in Sweden by the foreign supplier. A Swedish payer will due to this in some cases be obliged to withhold preliminary taxes and remit those to the tax agency unless the foreign entity has correct papers from the Swedish tax agency. For more information about the new legislation, please visit Reporting obligations in Sweden.
Checklist of content
Must have on an invoice:
- Legal company name within Saab Group.
- Billing address
- Invoice date
- Due date
- Invoice number
- Reference to purchase order number. Note! Each invoice may only refer to one purchase order number.
- Project activity is mandatory when purchase order number is missing.
- Article Number
- Scope/Quantity
- Total amount and currency/Total amount excluding VAT/Tax Rate
- Swedish suppliers invoicing in foreign currency need to write the VAT amount in SEK as well.
- Supplier company name
- Supplier address
- Supplier VAT registration number
- Supplier BG/PG (for payments in SEK in Sweden), IBAN and Swift code (for payments made in currencies other than SEK) or other bank account information.
Nice to have on an invoice:
- Business area
- Cost center
- Project
- Invoice Specification, i.e. what the delivery/invoice concerns
- Delivery date
Likewise, all invoices shall comply with legal requirements, tax regulations and regulations in accordance to each applicable country.
Invoices that do not have the correct content as specified above are likely to be returned.
Ways of invoicing Saab
Today we have two ways of invoicing Saab: Electronic invoices (EDI) or by e-mail (PDF). The lists under Invoicing addresses below are including specific information about invoicing addresses e-mail and ability to receive electronic invoices.
The major part of Saab prefers electronic invoices (EDI), and suppliers can find information on how get started at our partner Pagero.
Invoice handling
The Saab Group is a large group of companies where the Business Area structure and the Legal structure is not always comparable with each other. Saab has a number of different legal entities. Each legal unit will be handling their own Supplier invoices. The addresses for offices, shipping and billing are not always the same. Please ensure that the invoicing address is correct. All current billing addresses you will find listed in links below. Definitions of addresses:
- Billing address - is the invoicing address only
- Delivery address (freight) - is the address for delivery
- Postal address - is the address for other correspondence
- Invoice e-mail address – is the e-mail address strictly for invoices and other correspondence to accounts payable.